Coordinator - Branch Admin (VIC)

• Opportunity to join a highly respected global brand
• Genuine opportunities for professional development and training
• Flexible working arrangements available

About us

Canon is the world's leading imaging organisation. As a Fortune 500 Company, we actively inspire people with imaginative ideas that enable you to connect, communicate and achieve more than you thought possible. When you join Canon Australia, you’ll find a rewarding culture that values you. You’re empowered to focus on your career progression and turn your goals into reality. You’ll be an integral part of the group’s success.

About the Role

The Facilities department is responsible to proactively assist with the management of all Canon properties and facilities across Australia while ensuring consistency in brand representation and Employee Value Proposition delivery. The role is responsible for coordinating administration of branch facilities for VIC based locations - South Melbourne, Port Melbourne, and Melbourne. This position also manages a Team Member, who would be responsible for assisting you with operations.

This is a hybrid role based on our South Melbourne office, it requires presence of 4 days in office. The position reports to the Group Facilities Manager.

Main Duties

• Coordinate administration of branch facilities for VIC based locations South Melbourne, Port Melbourne, and Melbourne including, but not limited to building maintenance, contractor relationship management, security, archiving, logistics activities (including receipting and delivery of goods), mail (internal / external), and logistics activities (including receipting and delivery of goods)
• Be the main contact for Building security locally including issuing of access cards and keys and any respond to any security issues
• Assist with the Coordination and set-up of training/event activities (e.g., room set-up and catering).
• Take a lead role in all branch HSE issues
• Manage the financial process on behalf of all sites nationally including the issuing of purchase orders, receipting and processing tax invoices
• Provide financial assistance to the Property Project teams including the issuing of purchase orders, receipting and process tax invoices

About You

Ideally you have proven experience in a Facilities or building maintenance field. You possess excellent stakeholder skills and have the ability to deliver under tight deadlines. You have a keen eye for detail and exhibit strong problem solving skills.

In return we offer a supportive team environment where collaboration and support from your leaders and peers is the norm. We’ll invest in your development and long-term future and we can promise you a variety and enough challenge to keep things interesting across the wide variety of customers we support.

We believe in the power of an inclusive and diverse workforce. We trust you will bring your authentic self to work and we will focus on making sure that together, we make a strong contribution to the broader community in which we operate. Where possible, flexible working arrangements are the norm, as we know a better work-life balance can improve your motivation, performance, and productivity.

Some benefits include

• Bonus Leave including:
  • Birthday leave, to celebrate, relax or do something special
  • Canon Day, an extra day of leave during the Christmas holidays
  • Kyosei Day, or volunteer leave to take a paid day off to do good in your community
• Flexible working arrangements, where possible
• Training and development opportunities to help you bring your goals to life
• Wellbeing benefits, including everything from discounted health insurance to flu vaccines to confidential counselling
• Performance Recognition, in the form of quarterly and annual awards programs for high-performers
• Milestone recognition on your work anniversaries in the form of carbon credits, merchandise, or retirement fund rewards
• Canon products offered at discounted rates
• Education assistance to support the cost of any external training that gives you new skills for your job

As an equal opportunity employer focused on strengthening our inclusive culture, all applicants will be considered and we welcome applications from people of all ages, cultures including Aboriginal and Torres Strait Islander peoples, abilities, religious beliefs, national origin, sexual orientation and gender identities. Benefits/perks may vary depending on the nature of your employment with Canon Group and the country where you work. All applicants must be eligible to work in the country they are applying to at the time of application.

Looking to join this diverse team? Apply online now.

Successful applicants will be notified of next steps.