Personal Assistant

• Client-based work location in CBD, Sydney
• Full-time permanent position, 38 hours per week, Monday – Friday, 8.30 PM to 5.30 PM working schedule
• Flexible/hybrid working options available
• Work in a globally recognized financial institution!

About You

As a market leader in Business Process Optimisation and IT services for over 20 years, Canon Business Services ANZ helps organisations optimise, automate and transform their operations, setting them up for greater growth. We work collaboratively with customers to get the results they want, delivering bespoke solutions designed to meet and exceed their business needs, overcoming challenges, and freeing them up to focus on what sets them apart.

We’re trusted by industry leaders because of our dedicated customer focus, and agile approaches to solving our clients’ key challenges. With a commitment to delivering the best service management experience possible, many clients have partnered with us for more than a decade. The solutions we deliver are reliable, scalable, and cost-effective, helping customers to not just get ahead but stay ahead.

When you join Canon Business Services ANZ, you’ll find a rewarding culture that values you. You’ll be empowered to focus on your career progression and turn your goals into reality as an integral part of the group’s success.

About the Role

We have a fantastic opportunity for a confident PA to join our Canon Business Services Australia team based in Sydney. This is a vital role that will support our client’s Investment banking division, as well as providing support to the Business Manager.

With no two days the same, you will be responsible for a wide variety of tasks, from diary management, liaising with the hospitality services team, monthly expenses reconciliation, to supporting internal event management. In this pivotal role, you will leverage your well-honed stakeholder engagement expertise and finely tuned organization skills to keep things running without a hitch.

Scope of the role includes:

• Extensive diary management – scheduling meetings, managing correspondence, and ensuring effective use of the executive’s time
• Coordinating internal & external meetings with clients & stakeholders including liaising with assistants and booking meeting rooms
• Providing superior and executive level of support to the team, always maintaining a professional approach (both internally and externally) and a high level of confidentiality
• Reconciliation of monthly expenses in Concur ensuring adherence to company policies
• Event coordination including Client dinners and Internal team building events
• General administrative tasks including filing, printing, binding etc.

About You

You bring a wealth of experience as a PA or EA preferably in a banking/finance industry or a similar corporate environment. You are someone who has excellent communication skills, strong prioritisation skills and can multi-task effortlessly. You know how to combine your organisational skills, problem solving skills and keen eye for detail to deliver a really great experience for our internal and external stakeholders. You understand the importance of confidentiality and representing our brand with pride.

Key Skills & Experience include:

• 3-5 years prior experience in supporting a senior executive or team
• Proactive and methodical approach with a friendly yet professional demeanour
• Ability to manage workflow, priorities, work well under pressure and to be flexible
• Intermediate skills across Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional organisational skills, the ability to multitask and manage competing priorities
• Superior level of professionalism face to face, over the phone and through written correspondence
• Willingness and desire to build strong relationships internally and externally
• Ability to take ownership and responsibility of tasks
• Professional approach towards the work environment
• Superior communication skills and ability to prioritise
• Efficient, organized and capable with the ability to remain calm under pressure
• Strong negotiation skills and ability to push back when needed

If this sounds like you, we’d love you to apply!   

We believe in the power of an inclusive and diverse workforce. We trust you will bring your authentic self to work and we will focus on making sure that together, we make a strong contribution to the broader community in which we operate. Where possible, flexible working arrangements are the norm, as we know a better work-life balance can improve your motivation, performance, and productivity.

As an equal opportunity employer focused on strengthening our inclusive culture, all applicants will be considered and we welcome applications from people of all ages, cultures including Aboriginal and Torres Strait Islander peoples, or including Māori and Pasifika peoples, abilities, religious beliefs, national origin, sexual orientation and gender identities. Benefits/perks may vary depending on the nature of your employment with Canon Group and the country where you work.

All applicants must be eligible to work in the country they are applying to at the time of application.

Looking to join this diverse team? Apply online now.

Successful applicants will be notified of next steps.