Accounts Payable Coordinator

Essential duties  

Invoice Processing
Ensures all allocated invoices/credits are accurately and efficiently processed into the AP system on a timely basis. This may be by manual or any other electronic means.
•    Identify, investigate and resolve medium to complex invoice exceptions on a timely basis so as to meet AP KPIs
•    Validates purchase order information relating to invoices and takes further action if necessary

Query Resolution
Delivers Accounts Payable services, information and assistance to vendors by:
•    Investigating and resolving medium to complex customer queries
•    Performing supplier reconciliations when needed to assist with resolving identified problems
•    Providing assistance to other Accounts Payable team members to resolve identified problems

Aged Creditor Management
Ensures the management of personal work lists to ensure that supplier accounts meet key target outcomes for aged vendor liability by:
•    Proactively working with the business and suppliers in the timely resolution of match exceptions
•    Ensures valid disputes are documented and communicated to relevant parties
•    Escalates where necessary to AP team leader and works with AP team leader to ensure timely resolution of disputes/issues

Compliance
Identify invoices/credits received, which do not comply with relevant legislation and Canon Asia parameters. Take corrective action to resolve non-compliance and work with business/suppliers to increase compliance.

Risk Management
Ensures that high levels of internal controls are maintained within Accounts Payable by:
•    Ensuring that all relevant AP documentation is reviewed on a timely basis and kept up to date as a result of system or process changes

Primary Job Functions
•    Manage Suppliers (Vendor selection / Creation/ Maintenance of Vendor)
•    Manage Purchases (PR,PO approval, accrual & amortisation in Esker)
•    Manage Invoicing 
o    Coordinate with vendor/Receive invoices/ matching/checking and submission for Trade  and Non Trade Invoices
o    Local travelling; Overseas travelling; Entertainment; Free text invoice
•    Manage Payments
o    Payment Voucher
o    Receipt Voucher
o    Monthly bank transfer, T/T, exchange foreign currency and place time deposit
•    Accounts closing
o    General Voucher (Bank charges, bank interest, loan interest)
o    Accrual Voucher
•    Company management reports
o    Balance Sheet Schedule
o    Creditor Aging Report
o    Intercompany balance Report & Reconciliation
•    Treasury
o    Daily Bank balance checking
o    Monthly Cash report and flash report
 

Qualifications    

•    Bachelor’s degree in finance or any related studies  
•    CMA qualification would be desirable.
•    At least 3 – 5 years experience in an accounts payable, purchasing, finance or administration role, preferably within in a large organisation which has a strong customer relationship component
•    In-depth knowledge and experience of Accounts Payable and Purchasing systems, processes and practices including working with these in an ERP system
•    Sound working knowledge of finance, accounting, and tax concepts, processes, procedures and legislative requirements