BIS Sales Administration Sr Coordinator

Essential duties

The role will be assigned but not limited to the following responsibilities:

•    Responsible for providing administrative support to sales & marketing team.
•    Issue sales orders, arrange delivery & collection for B2B customers
•    Prepare daily reports and handle daily admin tasks.
•    Undergo cross-training and handle other functions as assigned by the Team Leader
•    Communicate proactively and positively with all members of Canon Asia & CBSC
•    Work as part of the team and ensure positive, supportive, and collaborative working relationships with peers
•    Other task/s that may be assigned from time to time

Primary Job Functions:

•    Processing of Hardware Sales
o    Preparing and processing Sales Order (eDelivery)
o    Uploading delivery schedule on SFDC
o    Managing DO(for billing preparation)
o    Process Billing (modify and invoice)
o    Raise Credit To Settle Outstanding Lease with Leasing Company /Customer
o    Collect Machine (for Internal Lease/Trade In/Dispose/Demo)
o    Leasing Differential
•    Processing of Intangible Sales (eg. CBS,Software)
o    Raise Free text invoice/ Dealer Incentives

•    Order 2 Cash for Papers 
o    Upload Price List of Papers
o    Create Standing Orders for FOC Paper
o    Create Bulk deal orders For Paper
o    Upload Invoices Into Customer Portal
•    Manage Goods Return/Rebilling
o    Process Goods Return Invoice(GRI), No Movement
o    Process For Rebilling

Compliance    

•    Adhere to Canon’s Occupational Health, Safety, Environmental (OH&S), Information Security (InfoSec), and Quality Management System (QMS) policies.
•    Escalate workplace safety concerns to the designated OH&S representative.
•    Support environmental objectives and maintain a safe working environment.
•    Follow InfoSec protocols, including mandatory training and reporting of security incidents.
•    Comply with document management standards and Canon’s Quality policy.