Finance Associate - Procurement

Location: McKinley Hill, Taguig

Work Schedule: 6AM - 3PM

Set-up: Temporary Onsite

Employment Type: Full Time

The role of the procurement associate is to provide procurement support and assistance to the other divisions across Canon by supporting the onshore procurement team in managing the vendor base and controls within the purchasing process.

Essential duties 

Administration / Commercial 

● Manage the daily raising of Purchase orders and maintaining accurate 
data sheets required for Canon group in a timely manner. 
● Ensure accurate data entry when setting up vendors, amending or 
deactivating in AX. 
● Organize weekly meetings with on shore Procurement team. 
Customer 
● Ensure all queries are handled promptly and professionally with good 
presentation and telephone manner. 
● Ensure all relevant information is requested from Canon group in order 
to raise PO’s accurately for 3-way match.

Process 

● Ensure all PO’s are raised and receipted accurately for 3-way match 
● Communicate promptly and effectively with vendors if additional 
information is required, processing documentation accurately. 
● Ensure that any setup or changes to Vendor Master File (VMF) have 
appropriate approvals first and using the vendor checklist SOP. 
● Ensure data system integrity regarding any amendments, changes and 
deactivation to vendor base in AX. 
● Identify any issues in AX vendor base as they arise. Escalate any 
issues that may impact on SOX requirements to management. 
● Ensure correct information is received from vendors and / or 
stakeholders to enable set up in AX. 
● Process invoices for Canon and ensure invoices are issued in 
accordance with the payment terms in agreements or T&C’s 
● Work closely with Accounts Payables team to ensure vendor banking 
details are entered into AX for the prompt payment of vendors. 
● Participate in any projects where required. 

People 

● All staff within F&A 
● AP Admin Team 
● Stakeholders across the Canon group and CFA 
● Supplier 

Project 

● All staff within F&A 
● AP Admin Team 
● Stakeholders across the Canon group and CFA 
● Supplier 

Qualifications

Bachelor’s/College Degree in Business Management or 
equivalent 
1-3 year (s) working experience in the related field is required 
Computer literacy (excellent Excel, Intermediate Access) 
Excellent communication skills verbal and written 
Good level of initiative 
Eye for detail 
Efficient time management