HR Business Partner

Main Function

• Disciplinary Management
  • Review and provide feedback on PIPs prepared by People Leaders specifically  IT Services & Corp Services
  • End to end administrative cases from minor to grave offense 
  • Investigate Incident Reports received.
• Performance Management
  • Review and approve 3rd and 5th month probation review including casuals by ITS & CS Leaders Sending out of reminders on MidYear and Annual Performance Reviews for ITS & CS
  • Collating of Mid and Annual Performance Review Scorecards from People Leaders specifically for ITS & CS (if needed)
  • Prepare and issue Merit Increase Letters (if needed)
• Employee Movements/Contract Alterations
  • Drafting, routing for approval, and issuance of Promotions, Lateral transfers, Secondment/HDA, and Pay Increase for IT Services & Corp Services
  • Provide guidance to ITS & CS leaders on all employee movement related queries.
• HR Admin in HRConnect
  • Position Management
    • Updating of Position (if needed for ITS & CS)
    • Deactivation of Positions (if needed)
  • Supervisor Changes
  • Personal Info Changes (as requested)
  • Job Info Changes
    • Promotions
    • Transfers 
    • Secondments/HDA
    • Pay Rate Changes
  • Processing of Job Requisition (if needed only)
• Policy and Process Reviews
  • Assist in reviewing, drafting, updating of HR Policies and Procedures as required. 
• Exit Management
  • Termination of Account
  • Conduct exit interviews for ITS & CS (if needed)
• Helpdesk Management
  • Action on General Inquiries/ Requests related to employee movements.

Sub Function:

• HR Admin in HRConnect
  • Approved all transaction on HRConnect (if needed)
  • System issues/concerns (if needed)
• Training
  • Facilitate Code of Conduct
  • Connect Sessions with PLT & HRBP
• Database Management
  • Ensure all details of employees are updated and aligned to HRConnect
  • Ensure correct separation details
  • Ensure all Internal Movements letters are recorded
  • Record PIPs and IRs

Occupational Health & Safety and Environmental, InfoSec and QMS Awareness

1. Comply and understand the requirements and your responsibilities in relation to the companies Occupational Health, Safety and Environmental policy.
2. Responsible for ensuring the workplace is safe and any areas of concern are escalated to the OH&S representative within Canon immediately.
3. Contribute to Canon’s environmental strategy and objective.
4. Responsible for working within the OH&S and environmental guidelines and policies provided by Canon and Client
5. Responsible for supporting the company in ensuring a healthy and safe environment to work in.
6. Strict observance of the Information Security set of policies, which may include, but are not limited to, taking mandatory InfoSec courses, and preventing and reporting security events.
7. Responsible for following all controls in place to protect sensitive information.

Observe compliance to Canon's Quality policy and document management standards.