Project Management Office Administrator

Essential duties 

Support PMO Manager as required with reporting, administrative tasks 

Delivering Project support to PMO team with the scope of completing on-time and within budget to meet the desired outcomes. 

Follow up with involved partners and/or 3rd party providers to help deliver projects when required.  

Meet project stakeholders’ expectation through effective communication. 

Provide support by taking meeting minutes, creating basic documents and templates and general ad-hoc administration duties. 

Assist the team in the production and maintenance of project plans, project logs, risks and other documentation that may be required; 

Where required support the production of project reports for internal and external customers; 

Support the PMO team in the successful hand-over of project deliverables to support teams; 

Support/Facilitate internal and external hand over meetings to ensure effective support is provided. 

Identify and support any risks associated with key process & methodology and escalate where required. 

Ensuring that project decisions, changes, exceptions, issues and risks are recorded, actioned and escalated where required. 

Where required/ as requested, act as the primary CBS representative to the customer with respect to participation in project related meetings. 

Responsible for Project Documentation standards and compliance where applicable 

Plan, manage and own execution of Project tasks and ensure delivery of exceptional services. 

Maintain systems for recording ongoing project tasks and deliverables.  

Compile project reports and maintain required dashboards required by the team. 

Coordinate and where required produce reports to support the team and ensure milestones are met. 

Carry out administration tasks as required through a defined Project Management tool where applicable 

Where required, maintain the project library, filing, recording and reporting systems on behalf of the project management team. 

Ensuring accurate project delivery forecasting and billing of projects 

Ensure project data and the health of data within the Project Management tool, SharePoint, Therefore, SFDC etc is maintained and up to date. 

Maintain project document archiving. 

Qualifications & Experience 

Proven experience in a similar role supporting the PMO delivering complex projects across corporate and government channels. 

Relevant Tertiary education 

MSP or Systems Integrator background desirable 

MS Office 

any project mgmt. certification or qualification is desirable