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Corporate Receptionist

Date: 13-Nov-2021

Location: Wellington, New Zealand

Company: Canon

Canon Business Services is a leading provider of Business Process Outsourcing (BPO) solutions to clients, with offices in Australia, New Zealand and the Philippines. Over the years we’ve developed innovative solutions, taking our customers on a journey of digital transformation. 

When you join us, you’ll find a rewarding culture that values you. You’re empowered to focus on your career progression and turn your goals into reality. You’ll be an integral part of the group success. 

 

About the Role
As the Travel Coordinator for NZ Post Internal staff and some external Clients, you will be dealing with NZ Post Internal Clients via email, phone or in person.  You will be required to follow the NZ Post Policy on booking travel around NZ and Australia.

 

As a backup Corporate Receptionist for NZ Post and MFAT, you will be the first point of contact for all visitors and will ensure a first-class experience is received. The Corporate Receptionist is required to maintain confidentiality, show discretion, represent the client in ethical and professional manner and also maintain a comprehensive knowledge of organisation structure and employees.

 

Main Duties – Travel 

  • Greeting Clients in a professional manner
  • Answering the phone in a professional manner for every phone call
  • Making sure every email is professionally written
  • Booking all incoming Travel Bookings 
  • Complete all travel changes with Tandem Travel via Email or Phone
  • Complete Taxi Chits as required and maintain the Taxi Chit Spreadsheet

 

Main Duties – Receptionist

  • Greeting and directing incoming and outgoing visitors with a 5-star customer mindset at all times
  • Responsible for the efficient utilisation of the Visitor Registration System of the building
  • Client and hosts liaison
  • Managing an immaculate front office area including answering phone calls promptly, professionally and attentively
  • In charge of Meeting and Events amenities and assists with event setup or set down
  • Assist with room bookings administration 
  • Escorting clients to our meeting rooms when required
  • Ensure your site is compliant with Converga and client Health & Safety Standards

 

Key Requirements

  • Proven experience in corporate hospitality or Reception for 4- or 5-star work environment (minimum of 2 years)
  • Enjoy supporting a diverse, high energy team
  • Superior organisational skills, professional presentation and attention to details
  • Intermediate MS Office skills and room booking software experience preferable
  • Excellent communication skills
  • A positive attitude and a flexible and adaptable nature
  • Ability to work within a team and independently when needed is crucial

 

We believe in the power of an inclusive & diverse workforce. We trust you will bring your authentic self to work and we will focus on making sure that together, we make a strong contribution to the broader community in which we operate.

 

As an equal opportunity employer, all applicants will be considered.

 

Benefits/perks may vary depending on the nature of your employment with Canon Group and the country where you work.
 

We believe in the power of an inclusive & diverse workforce. We trust you will bring your authentic self to work and we will focus on making sure that together, we make a strong contribution to the broader community in which we operate. Where possible, flexible working arrangements are the norm, as we know a better work-life balance can improve your motivation, performance and productivity.

As an equal opportunity employer, all applicants will be considered.

Benefits/perks may vary depending on the nature of your employment with Canon Group and the country where you work.

All applicants must be eligible to work in the country they are applying to at the time of application.

Looking to join this diverse team, apply online now. Successful applicants will be notified of next steps.